June 30, 1995

The Honorable Rodney S. Melville

Presiding Judge of the Superior Court

312 East Cook Street

Santa Maria, CA 93454

Dear Judge Melville:

The 1994-95 Grand Jury Issued an interim Final Report on Management of County Government on May 3, 1995. A portion of that report referred to the Santa Barbara County Sheriff's Department, The Grand Jury's recommendations #3a, #3b. and #7c, require a response from the Sheriff's Department,

Recommendation #3a

The Grand Jury recommends that each elected department head, who has not already done so, within the time allotted in Recommendation #1a, and #1 ,adopt a Mission Statement and implement supporting strategic

Response to Recommendation #3a

The Santa Barbara County Sheriff's Department has had a Mission Statement for many years and uses strategic planning as a matter of practice.

Recommendation#3b

The Grand Jury recommends that each elected department head, who has not already done so, within the time allotted in Recommendation #2 develop and implement management and measurement procedures to accomplish the intent of Recommendation #3a. The currently successful programs of the Auditor-Controller and Health Care Services departments could serve as models for other departments,

Response to Recommendation #3b

The Santa Barbara County Sheriff's Department Implemented the issues In this recommendation many years ago. This department will continue to train its managers with ongoing training , such as nine monthly workshops scheduled during the coming year. These workshops will place emphasis on Visionary Leadership, Strategic Planning, Managing Sustained Change, Continuous improvement, Measuring Performance. and Problem Solving.

Recommendation #7c

The Grand Jury recommends that each department heeded by an elected official should Initiate a self administered management audit program. and request an outside review audit every five years by either the Auditor-Controller, the County Administrator, or an outside consultant end publish the results and recommendations.

Response to Recommendation #7c

The Santa Barbara County Sheriff's Department continuously audits its management as well as its line staff, Its policies and procedures, and its practices and performance. A prime example is a recent workshop [April, 1995] involving all management and supervisory staff of the Sheriff's Custody Operations, whereby topics, such as, Change Strengths, Change issues, and Proposed Action Plans were discussed and implemented. This department remains open to appropriate and neutral outside management audits, if and when proven to be necessary.

SHERIFF-CORONER