105 E. Anapamu Street, Ram 102

Santa Barbara, CA 93101

July 26, 1995 (805)5682810

TO: Honorable Rodney S. Melville, Presiding Judge

PROM: Civil Service Commission

RE: Grand Jury Interim Final Report Personnel Procedure and Policy

Per the Grand Jury request, we are responding to Recommendation #1 of the subject report.

Finding #1: The lack of the Personnel Department's involvement in the handling of promotional testing can and has created an atmosphere of mistrust and favoritism. ~o, the County is currently out of compliance with present Civil Service Rules which state that the Personnel Department should be doing promotional testing.

Recommendation #1: The Board of Supervisors should require the Personnel Department and the Civil Service Commission to reconcile these contradictions regarding promotional testing. The Board should either, preferably, direct the Personnel Department to provide or coordinate all promotional tests or alternatively, modify the Civil Service Rules.

CIVIL SERVICE COMMISSION RESPONSE: Personnel Department and Civil Service Commission respect dlsa~ that there is a contradiction beA the Personnel Department practice and the Civil Service Rule. The Grand Jury has misunderstood the CSC Rule and the Personnel Department testimony as to its practices. The Civil Service Rule requires that the Personnel Director conduct a promotional examination. That is in fact what occurs. Promotional applications are reviewed to determine if the candidates meet job related employment standards and all applicants who do so are given a score of 70%. This application review is an elation under the rules. The Personnel Department no longer conducts a formal "ranking test" for promotional recruitment when there are over 10 applicants. The Personnel Director also provides assistance and trsug to departments as to whatever selection devices they may wish to utilize if they wish to further rank promotional candidates.

cc: Robert Glick, Grand Jury Foreman

ant Taylor, County Administrator