Without a title

June 3, 1996

Honorable Judge William L. Gordon

Presiding Judge, Santa Barbara County Superior Court

1100 Anacapa Street

Santa Barbara, CA 93121

Dear Honorable Judge Gordon:

I would like to thank the members of the Grand Jury for their time and effort regarding the review of a

local government function - Emergency Services. Emergency planning and disaster preparedness is

of highest importance to the City of Lompoc.

In accordance with California Penal Code Section 933c, please accept the City of Lompoc's reply to the

following specific Findings and Recommendations of the 1995-96 Santa Barbara Grand Jury Report:

Finding 1

Recommendation 1b

Finding 4

Recommendation 4b

FINDING 1: Introduced in 1993, California's Standardized Emergency Management System (SEMS)

is now being integrated into the governmental structure of Santa Barbara County and its cities.

Recommendation 1b: The County Administrator and each city administrator/manager should

address aggressively the need to incorporate emergency-related functions into the job

descriptions and performance evaluations of county and city employees.

Response: The City of Lompoc is aware of the need for SEMS and is in complete agreement with the

purpose of the Regulation. The City's emergency preparedness plan includes utilization of its

employees as an emergency work force. Lompoc City Code Section 1306A (c&d) empowers the City

to use its employees during a major emergency or disaster.

Incorporating an emergency related functions into job descriptions and performance evaluations for City

employees far exceed the SEMS requirement. Including an emergency related functions into the

employee job description would be very difficult to accomplish. Part of the difficulty is that assignments

during disasters vary based on the emergency and a particular Department's involvement. Further, an

objective performance evaluation would not be likely due to the infrequency of major

emergencies/training events.

The value of SEMS is in training the employee to function beyond their normal capacity during

emergencies. Rather than require employee performance, perhaps working to develop a sense of

cooperation and of helping those in need may be more productive. Working toward this goal, Disaster

Response Procedures for employee use, are required for all City Departments.

At present, 26 managers have obtained State approved SEMS Introductory & Executive level training.

Two hundred employees ranging from Police, Fire, and Public Works, have received Introductory

training. Fire Department staff is currently developing a specialized course of instruction for the Field

and EOC levels. The City's goal is to have all employees meet the various levels of required State

training by the December 1996 deadline. Whereas the City of Lompoc is committed to SEMS, it realizes

the benefit of preparing employees to perform in the event of a disaster.

FINDING 4: Emergency planning is essential for the cities in the county. The City of Santa Barbara

has a well established emergency preparedness program. The City of Lompoc has

developed a detailed program of response and evacuation if Bradbury Dam were to fail.

Recommendation 4b: To improve protection for Santa Barbara County citizens, the seven city

administrators/managers and also the county emergency officials on the Emergency Services

Council should intensify mutual aid programs, coordinate resources within each city, and

generate an increased awareness of each city's potential needs in times of disaster.

Response: Since restructuring of the Operational Area, September 19, 1995, the organization has

become more cohesive and continues to improve. The organization consists of the County Administrator

and City Managers of the seven participating cities. The managers function as the Emergency Services

Council for the Operational Area and meet every other month. Primarily, the Council sets the policies

and procedures governing the Council and management of the Operational Area. Under direction of the

Council, each city also appoints an Emergency Services Coordinator. The Coordinators serve as the

primary emergency planning body for the Santa Barbara Operational Area, are responsible for review

and recommendation of policies to the Council and assuring the Operational Area is in accord with State

and Federal Emergency Planning/Training Standards. For example, SEMS compliance is a county-wide

priority.

On May 1, 1996, the Council of Emergency Services was involved in a Multi-Agency Coordination

System (MACS) table top exercise. The exercise involved several emergency incident scenarios

occurring simultaneously throughout the county. Functioning under a MACS system, the Council set

forth a county-wide policy prioritizing the incidents and allocating resources. The exercise brought about

a better perception of the need and commitment to mutual aid. The Operational Area Emergency

Services Council leadership is steadfast in their commitment to protect the lives and property of the

public served.

The Emergency Services Coordinators continue to review and revise the Multi-Hazard Functional Plans

within their jurisdictions. This information is shared with other jurisdictions as it contains specific details

on potential needs in times of disaster. In addition, whenever a major disaster has occurred, an in-depth review is conducted by the Coordinators which gives participants an opportunity to identify

problems and identify potential solutions in the future, if necessary during an emergency.

Directed by Fire Battalion Chief Andy Rosenberger, the Santa Barbara County Office of Emergency

Services has performed commendably in the past year and a half. The entire staff projects a spirit of

cooperation and is always willing to help.

Again, I thank the members of the Grand Jury for their hard work in developing the 1995-96 Report.

Sincerely,

Frank Priore

City Administrator

c: Lompoc City Council

Ed Casarez, Fire Chief